Privacy Policy

2.1 Information You Provide Directly:

• Account registration information (name, email address, student registration number, course, year of study)
• Profile information (bio, skills, interests, profile picture)
• Project and idea submissions (titles, descriptions, documentation, media files)
• Event registrations and attendance records
• Payment information (M-Pesa phone numbers, transaction references)
• Communications (messages, comments, feedback, support requests)
• Voting and survey responses
• Collaboration requests and team participation data

2.2 Information Collected Automatically:

• Device information (IP address, browser type, operating system)
• Usage data (pages visited, features used, time spent on platform)
• Log data (access times, error logs, performance metrics)
• Cookies and similar tracking technologies

2.3 Information from Third Parties:

• JKUAT student verification data
• M-Pesa payment confirmation data
• Social media profile information (if you choose to link accounts)

We use the collected information for the following purposes:

• Account creation, authentication, and management
• Providing and improving platform features and services
• Processing event registrations and managing attendance
• Facilitating payments and maintaining transaction records
• Enabling collaboration on projects and ideas
• Sending notifications about club activities, events, and updates
• Conducting voting and gathering feedback
• Analyzing platform usage to improve user experience
• Preventing fraud, abuse, and security threats
• Complying with legal obligations and university policies
• Communicating with you about your account and activities
• Generating anonymized analytics and reports

4.1 We Do Not Sell Your Data: We will never sell, rent, or trade your personal information to third parties for marketing purposes.

4.2 We May Share Information With:

• Club Leadership: Authorized club officials for administrative purposes, event management, and member services
• JKUAT Administration: When required by university policy or for verification purposes
• Service Providers: Third-party vendors who assist with hosting, payment processing (M-Pesa), email services, and analytics
• Project Collaborators: Other members when you participate in collaborative projects or teams
• Public Display: Information you choose to make public (project showcases, ideas, comments, profile information)
• Legal Requirements: When required by law, court order, or government regulation
• Safety and Security: To protect the rights, property, or safety of the club, members, or others

We implement industry-standard security measures to protect your personal information:

• 256-bit SSL/TLS encryption for data transmission
• Secure database storage with encryption at rest
• Regular security audits and vulnerability assessments
• Access controls and authentication mechanisms
• Secure payment processing through trusted providers
• Regular backups and disaster recovery procedures

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

We use cookies and similar technologies to:

• Maintain your login session
• Remember your preferences and settings
• Analyze platform usage and performance
• Improve user experience and functionality

You can control cookie settings through your browser, but disabling cookies may limit platform functionality.

You have the following rights regarding your personal data:

• Access: Request a copy of your personal data
• Correction: Update or correct inaccurate information
• Deletion: Request deletion of your account and data (subject to legal retention requirements)
• Portability: Receive your data in a structured, machine-readable format
• Objection: Object to certain data processing activities
• Restriction: Request limitation of data processing
• Withdrawal of Consent: Withdraw consent for data processing where applicable

To exercise these rights, visit your Settings page or contact us at the email provided below.

If you have questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us:

• Email: privacy@jkuatinnovation.club
• Address: JKUAT Innovation and Entrepreneurship Club, Jomo Kenyatta University of Agriculture and Technology, P.O. Box 62000-00200, Juja, Kenya
• Support Portal: Use the Support page on our platform for technical assistance